APNG monthly committee meeting
21 July 2007
18:30 BKK time (+ 7:00 GMT)

Chair: Sumith Gamage

Agenda:

• Cost estimation for fellows>> Burmaa and Rahman have not replied to me.So, what to do??
• Keynote Speakers
• Sponsorship
• Accommodation
• Visa status of each fellow/participant
• Local fellows' tasks?
• Banner
• Certificates for fellows
• DAW registration
• The official blog
• Image and other info updates on the web

Participants

Sumith, Shi, Kashif, Joan, Rahman, Aadit, 8con, Barry and Kung

Minutes 

1. Cost estimation for fellows>> Burmaa and Rahman have not replied to me. So, what to do??

• Rahman will email the estimation cost for fellow to the committee tomorrow.
• Burmaa will be follow-up by Kung via email regarding with her estimation cost and agreed by the committee to wait until tomorrow. If no reply received the day after tomorrow, offered fellowship for her will be considered rejected.

2. Keynote Speakers

• Final- Dr. Nimal Ratnayake (University of Peradeniya, Sri Lanka)

Topic: Introduction to FOSS

• Final - Prof. Li Xiaoming (Peking University, China)

From WebArchive to WebDigest

• Under Progress: Prof. Wang Wenyong (University of Electronic Science and Technology, China)
• Under Progress: One more invitation letter to Prof. of Xi'An Jiaotong University, China
• Under Progress: Mr. Izumi Aizu (Chair of AP* Retreat in Xi'an)

Topic: Internet Governance

- Kung will contact Ms. Wit Hmone to follow him up

• Final-Prof. Kanchana

            - Kung will update for the topic

- Sumith >>We do not have any speaker confirmation from Sponsors.

- However, few sponsors said that they don't send speakers.

- Shi will follow up for two Chinese speakers next week to finalize things.

- Tommy son will give a keynote speech.

- 1 Chinese speaker confirmed already and other two to be follow-up.

- Deadline for speakers confirmation will be on Friday July 27 2007.

3. Sponsorship

• Rahman will email the sponsors for their presentation, but send the email draft first to the committee for comments.
• Request video presentation for the sponsors if they cannot send any representative
• Sponsors presentation will be played on the camp if its a video file or power point presentation
• Rahman’s suggestion is to prepare a summary power point slide for the sponsors and present it before the start of the second day session.
• Kung has sent the invoices to the sponsors.

• Camp budget estimate is 35,xxx USD.
• Expecting to receive  22,000 USD from DotAsia, JR , DreamArts and  ISOC
• Received 5,000 USD from ISOC on 16 May 2007
• 17,000 USD deficit from the budget estimation
• Shi will try to get some sponsorship from companies in China

4. Accommodation

• 16 rooms were reserved for fellows
• 18 current general participants
• 4 nights hotel accommodation will be shouldered by APNG

5. Visa status of each fellow/participant

• Kung will send email to all participants regarding with the status on their visa application.

6. Local fellows' tasks

• Only one local fellow is available in Xian.
• One more local fellow from Xi'an will be invited to join on 25th for organizing purpose.
• Shi suggest having 3-4 local fellows.
• Shi and his fellowmen take responsibility where to have dinners in restaurants.
• Shi informed that CERNET will support one dinner for local fellow (to be confirmed).

7. Banner

• Kung will follow-up Mr. Amaraweera to send a printable version of the banner by Friday 27th July.
• Banner will be printed in Xi'an or Shi's home town.
• Banner quantity will be decided when printing cost will be solicited.

8. Certificates for fellows

• Secretariat will take charge of the certificates for fellows

9. DAW registration

• 10 fellows have registered for DAW Digital Archive Workshop.
• Lunch and tea break will be shouldered by APNG
• Committee agreed to close DAW registration end of July.

10. The official blog

• 8con take the responsibility to be the manager of the APNG Official Blog
• The blog site will be hosted in AIT
• Barry will setup the blog site under http://www.apng.org/blog

11. Image and other info updates on the web

• Suggestion to create a link for APNG accommodation (According to Kung: the hotel doesn’t have a website.)
• Create a link on option on how to get there.

12. Next Meeting:  

Saturday, 4^th August 2007

Japan and Korea (GMT+9:00): 20:30pm

Taiwan, China, Malaysia and the Philippines (GMT+8:00): 19:30pm

Thailand (GMT+7:00): 18:30pm

Bangladesh (GMT+6:00): 17:30pm

Sri Lanka (GMT+5:30): 17:00pm

Nepal (GMT+5:45): 17:15pm

Pakistan (GMT+5:00): 16:30pm 

Venue: Yahoo Messenger

Updated: 4 August 2007