Chair: Sumith

Agenda

Minutes

1. Participants
   • Aadit, Xiaohui, 8con, Sumith, Rahman, Tsering
      
2. Sponsorships
   • APNG Camp chair briefed the discussion had with Tommy-son to the committee.
   • According to Tommy-son's advice Tsering (as secretary) was asked to send documents to the sponsors which signed by Tommy-son (Head Exec committee) & Sumith (Camp chair).
      
3. Fellowships
   • Committee appreciated hard work by Aadit, Tsering, WG Chairs and support from all others in announcing the fellowship.
   • Tsering informed that there is no application received yet.
   • Fellowships for the committee members
   • Sumith explained the Tommy-son's concerns about the fellowships for the committee members.
     1. It is vice use APNG fellowship money to invite new fellows.
     2. It was not a good trend in last year since we spend almost (50%) of fellowships funds to committee members.
     3. It is better if committee can find sponsors for themselves.
   • No blanket reserved for committee members
   • Committee members who are expected to have a fellowship need to compete with all applicants.
   • Committee members will not get any preference.
   • It was noted that the way APNG Camp organize WG, is expected have WG chairs in the up-coming WG discussion.
   • Then the question was "what will happen if one of WG chair did not have a fellowship?"
   • Committee considered how Committee members participated in the Camps previous to last. Sumith and Audit pointed out following matters:
     • Most of committee members were from developed countries.
     • Fellowships were awarded to developing countries those days.
     • Therefore, most of the committee members from developed countries arranged expenses on their own.
     • Most of the committee members in developing countries received fellowships.
     • One time (7th Camp) disaster management WG was presented (by Sagarika - Sri Lanka) over Video Conference.
   • It is highly likely that WG chairs will be selected anyway as they are all experts in their own fields.
   • Following situations were expected to APNG executive committees if they arise:
     1. If a committee member was not selected but he/she is still interested in participating next camp and need funding from APNG.
     2. A committee member received a partial fellowship. He/she cannot find the rest of the airfare.
     3. Any other special concerns
         
4. APNG Promotional Video Competition
   • The draft announcement sent by Tsering was approved by the committee.
   • Tsering was asked to put up the announcement on the APNG website.
   • Tsering has sent a mail to the DLT applicant (Mr. Sumith) regarding committee concerns about his Video. No response from him yet.
      
5. Next meeting: Saturday, 6th January 2007/Same time/Yahoo