APNG monthly committee meeting
4 August 2007
18:30 BKK time (+ 7:00 GMT)  

Chair: Sumith Gamage

Agenda:

• APNG Budget Revise: Cost cutting

• Committee members arrival dates & logistic arrangement plans

• Justinus’s, Shuprabha’s, Aadit’s & Sumith’s  estimation change

• Non-fellowship’s presentation

• APNG Banner

• Lunch/tea break/dinner at outside

• Sponsorship Presentation

• Keynote speaker (Pending)

• Costume Party

• Quit of Ms. Jing Yan (Local fellow)

• Next meeting

Minutes: 

1. APNG Budget Revise: Cost cutting

• Estimated about USD 37xxx, needed for the budget because of participants changed of travel plan

• Sponsor Contribution & Total Budget receivables: USD 30,500
  JR: 10K, ISOC: 5K, .ASIA: 5K, JPIX: 5K, DreamArt: 2K, NIDA: 2K, IOSN: 1.5K, WIDE: (cannot consider)

• Estimations: the lowest budget is USD 33,868.03, average budget is: $35,577.43

• Camp-committee agreed cost cutting on Dinner outs.

• Camp-committe agree to use an altenative for "APAN Reception on 28th Aug"

• In a severe case, committe agree to have cheapest dinner at silk road hotel @ 8.90

 2. Committee members’ arrival dates & logistic arrangement plans

• Committee members Arrival: August 23: Shi, August 25: 8con, Amaraweera, APNG-Sec & Bangkok Fellows, Dihan, Sumith, August 26: Rahman

3. Justinus’s, Shuprabha’s, Aadit’s & Sumith’s estimation change

• Justinus: clarify USD 100 local transportation and finalized approval on next meeting.

• Shuprabha: Shi will confirm for the USD39 transit hotel accommodation and look for the hotel rate cheaper.

• Aadit: committee agreed to allocation additional budget of USD 200 for Aadit case, and informed Tommy-son of the decision.

• Sumith: committee agreed to shoulder Sumith travel plan.

4. Non-fellowship’s presentation

• Allocate time from fellows left on day 3.

• Allocate time slots for student/general participants if they requested.

• Allocate time from remaining days if fellow presentation is not enough.

5. APNG Banner

• Backdrop designed by Mr. Amaraweera will used in the event

• Confirm local organizer for the banner space outside the conference room.

• Committee agreed to have podium banner if budget will be sufficient.

6. Lunch/tea break/dinner at outside (pending)

7.  Sponsorship Presentation

• The committee will ask ICANN confirmation for sponsorship.

8. Keynote speaker (Pending)

9. Costume Party

• Aadit will do the email draft to send all fellows.

• We will give a price out to the best performing group & individual. (song/dance/joke with max of 10mins time)

• Aadit will draw a program.

• Tommy, emcee & all others are expected to take part in costume party.

• Past costume party presentation/slideshow/video will be done by Aadit.

10. Quit of Ms. Jing YAN (Local fellow)

• The committee agreed that the students recommended by Ms. Jing YAN in her email will be considered as "general participant" on student category.

• Ms. Jing YAN has been given up the fellowship due to external reason.

11. Next Meeting:  

            Saturday, 11 August 2007

Japan and Korea (GMT+9:00): 20:30pm

Taiwan, China, Malaysia and the Philippines (GMT+8:00): 19:30pm

Thailand (GMT+7:00): 18:30pm

            Bangladesh (GMT+6:00): 17:30pm  

Sri Lanka (GMT+5:30): 17:00pm           

Nepal (GMT+5:45): 17:15pm 

Pakistan (GMT+5:00): 16:30pm 

Venue: Yahoo Messenger