Kash says: ther Kash says: e Kash says: shi pzl invite others Kash says: over here Kung says: i will invite Aadit Kash says: k ÍÒ´Ô· ??????? - ftp://203.159.10.82/ has been added to the conversation. Xiaohui says: Sumith cannot login MSN either Kung says: but we have 7 people now. Xiaohui says: so will we have the meeting today or next saturday? Xiaohui says: please give some comments now Kash says: k Kung says: ok for me. ÍÒ´Ô· ??????? - ftp://203.159.10.82/ says: hello everyone ... sorry i am late Kung says: i'm ok for both options. Kash says: ok Kung says: Aadit Kung says: are you there? ÍÒ´Ô· ??????? - ftp://203.159.10.82/ says: ya i am here ... Kung says: do you see Dihan online? Kung says: pleas invite him Kung says: and JAA also. A.Rahman has been added to the conversation. ÍÒ´Ô· ??????? - ftp://203.159.10.82/ says: no i see only 3 people online besides me ÍÒ´Ô· ??????? - ftp://203.159.10.82/ says: Shi , kashif and u Kung says: i asked Dihan to add my a/c. Aadit Shrestha says: and now rahman A.Rahman says: i m here Kung says: he is trying to come to msn, he said Xiaohui says: we have five here Kung says: He forgot msn password Xiaohui says: let's wait for another 5 minutes Kash says: ohh Xiaohui says: then we will begin the meeting on 20:25 A.Rahman says: ic, i also tried 3 times to insert the correct pass Kung says: Xiaohui says: ok? A.Rahman says: ok Xiaohui says: so we have 5 persons now A.Rahman says: yes Aadit Shrestha says: we are waiting some more time? Kung says: sumith could not join msn. Xiaohui says: i think we had better begin now Kung says: i could not join yahoo. Xiaohui says: because it seems others cannot login immediately Xiaohui says: shall we begin? please print "yes" or "no" A.Rahman says: yes Kung says: yes. Aadit Shrestha says: yes Xiaohui says: Kashif and Rahman? Kung says: Rahman said "yes" A.Rahman says: yes Xiaohui says: i am sorry:0 Xiaohui says: agenda: Xiaohui says: Agenda: ? APNG Budget Revise: Cost cutting ? Logistic arrangement plans ? Flight from Sri Lanka is changing ? Certificate ? Keynote speaker ? Next meeting ? Digital Archive WS. A.Rahman says: its ok, lets start Xiaohui says: 1. APNG Budget Revise: Cost cutting Kung says: final expenses now is at S$36,644 Xiaohui says: i think Kung has sent the latest budget Kung says: yeh, please check. Kung says: i updated the list of room allocation and fellows cost travel estimated. Kung says: and summarized of sponsorship Xiaohui says: Kung, please check the exchange rate A.Rahman says: i m checking Kung says: I used RMB7.73 Xiaohui says: I think the exchange rate has changed Xiaohui says: around RMB7.5 -7.6 for USD1 now Xiaohui says: please check that Kung says: the rate should be same as Qinghui quoted the price for us. Xiaohui says: Dihan Morawaka: If you have my previous contacts pls give me my account name Kung says: better to use the rate from LOC, ms. Quihui for budget estimation. Xiaohui says: it seems Dihan forgot his msn account. if you have, please tell him via yahoo messenger Xiaohui says: the rate should be same as Qinghui quoted the price for us. >> ok, I see. meanwhile we will pay for something by ourselves, just like dinners, etc Kash says: Kung says: sure, we will. Xiaohui says: i just give a remingder about the exchange rate Kung says: ok.thanks. Kung says: as the quotation quoted the price at RMB7.73, we should follow that rate at this moment. Kash says: yes Xiaohui says: sure Kash has left the conversation. Xiaohui says: if you have Dihan's MSN account, please tell him via yahoo messenger Xiaohui says: anything else about the budget? Kung says: i would like to put up the message from Mr. Tommy here. Aadit Shrestha says: what is social excursion? $13? Kung says: Both JPIX and Dream Arts will not be able to attend the Camp this year unfortunatelly, so Please remove their presentation from the agenda and assign those time slots to other subjects. Up until today, I tried to get other sponsors, but I don't think we will have any more. So please summarize the sponsor fund amount and budget expense. Kung says: I like to know the difference for the next step. Regards, Tommy Kung says: this is regarding budget status. Kung says: anyway i have sent him the final expenses file. Aadit Shrestha says: ok so what is the committed fund we have till now? Kung says: you can see at the sponsorship status page. Kung says: USD30500 Xiaohui says: JR: 10K, ISOC: 5K, .ASIA: 5K, JPIX: 5K, DreamArt: 2K, NIDA: 2K, IOSN: 1.5K Xiaohui says: is that all sponsors? A.Rahman says: total USD30.5K? Aadit Shrestha says: so there difference is 6,144$ Aadit Shrestha says: or is it different now from the new exchange rate given Xiaohui says: NOTE CERNET from China will sponsor a dinner for us. but i cannot contact the director of CERNET recently. I will confirm this matter ASAP Aadit Shrestha says: what will the budget when the new exchange rate is applied? Xiaohui says: however i think CERNET WILL sponson us A.Rahman says: good Kung says: Aadit Shrestha says: so there difference is 6,144$>>correct Kung says: How much is it, Shi? Kung says: i will also update then. Kung says: i mean the file Xiaohui says: i am not sure. perhaps they will ask me to take the dinner receipts to them Xiaohui says: then they will give the sponsorship Xiaohui says: so i must confirm this with the director of CERNET before our camp Kung says: could you please confirm with them by Wednesday? Xiaohui says: not sure. but i will try Kung says: if not by next week? : Xiaohui says: i just think they will give us a reply till the camp Xiaohui says: however i will try to confirm as early as I can Kung says: ok, thanks. Kung says: ok, shall we go to the next item? Xiaohui says: anything else about the budget? everybody Xiaohui says: 2 Logistic arrangement plans Kung says: ? Logistic arrangement plans Kung says: Please let me know who will be coming to Xi'an on Aug 23. for the preparation and what are their roles. I believe both of you will be in Xi'an on Aug25. so please confirm time and place for the final preparation meeting. On Aug 26. I and sumith will be attending AP* meeting and I would like to ask Sumith to make a presentation of APNG Camp update and introduction of 9th Camp in detail. Tommy Kung says: email from Mr. Tommy. Kung says: he would like to know who will be arriving in Xi'an on 23rd. Xiaohui says: when is AP* meeing? Kung says: on 26 Aug. Xiaohui says: in xi'an? Kung says: yes Xiaohui says: according to the last meeting, here is the arrival date of camp committee: Xiaohui says: August 23: Shi, August 25: 8con, Amaraweera, APNG-Sec & Bangkok Fellows, Dihan, Sumith, August 26: Rahman Kung says: yes. Xiaohui says: Kung, do you have more details about this? Kung says: no Kung says: 5 from Sri Lanka and 1 is you Shi. Xiaohui says: i also ask our Xi'an fellow for support in camp preparetion Xiaohui says: but he has not reply to me till now Kung says: http://www.apstar.org/apstar_minutes.php?p_content_category_id=1&p_meeting_id=25 Kung says: apstar's agenda. Xiaohui says: ok. isee Xiaohui says: we will do a survey on resraurant and other logistics in Xi'an after we arrive Xiaohui says: do you have more ideas about logistic arrangement plans ?? Kung says: regarding the camp preparation, i asked LOC to help APNG. I think you have checked email from Qinghui. Xiaohui says: yes Xiaohui says: i also sent emails to Mr. Meng Wang Xiaohui says: but did not recieved any replies dihan@sjp.ac.lk has been added to the conversation. Aadit Shrestha says: dihan is here Kung says: they said we can get help from Silk road hotel. Kung says: and Mr. Meng Wang. dihan@sjp.ac.lk says: Hi some how I could reset my password Xiaohui says: hello. Dihan Kung says: but till now Mr. Meng Wang never replied our email. Xiaohui says: we are talking about Logistic arrangement plans dihan@sjp.ac.lk says: In my office it is automatically log in Xiaohui says: Kung ?: but till now Mr. Meng Wang never replied our email. >>exactly dihan@sjp.ac.lk says: ok Kung says: Hi Dihan, sorry for disturbing you to come to msn. Xiaohui says: Kung, if Mr. Meng Wang does not reply to us, please try to contact Ms.Qinghui for help dihan@sjp.ac.lk says: It is OK Kung says: sure. Kung says: she is only we can touch from LOC. Xiaohui says: anything else about logistics? Kung says: about the logistics plan. Kung says: wait. Kung says: - Forming 5 or 6 teams (at the welcome reception) - Around 10 people in each team - Each team has people from various countries - "Learning Xi'an" is the goal of Team Building - Subjects will be - History of Xi'an - Calture of Xi'an - Foods in Xi'an - Weather and Life in Xi'an - Where to visit in Xi'an - Presentation by each team at the last day A.Rahman says: its a great idea Kung says: - 7min presetation and 3min Q&A - Award best team after the presetation Kung says: that's from tommy-san. Kung says: please share your idea. A.Rahman says: we should declare it in the webpage Xiaohui says: is it held on the welcome reception? A.Rahman says: so that that the fellows will get prepared for this Kung says: A.Rahman says: so that that the fellows will get prepared for this >>you mean the which point? dihan@sjp.ac.lk says: I can see 5 subjects Xiaohui says: when and how to construct the teams? A.Rahman says: do some background study about xian and china dihan@sjp.ac.lk says: I think it is better we identify the teams before the camp Xiaohui says: do we ask fellows to do some survey before the camp? Kung says: Xiaohui says: do we ask fellows to do some survey before the camp?>>NO. dihan@sjp.ac.lk says: I think it is yes Kung says: Really dihan?? Xiaohui says: dihan@sjp.ac.lk :I think it is better we identify the teams before the camp >> but there are no communications among the team members dihan@sjp.ac.lk says: I don't know others but I have already survay Xi'an alredy some extend dihan@sjp.ac.lk says: Why they can use the technology -Chat, email etc Xiaohui says: me too A.Rahman says: me too A.Rahman says: specially for foods Kung says: we have added the link on apng website also. A.Rahman says: and i m little scared about that also Kung says: Travel Essentials Kung says: A.Rahman says: and i m little scared about that also >>what are you scared? Aadit Shrestha says: so do we form groups for the fellows ... before the camp Aadit Shrestha says: or on first day? A.Rahman says: i think we should finaize the topics for the teams presetations dihan@sjp.ac.lk says: We should try to keep equal weight for each topic Kung says: Can someone lead on this? Kung says: i think this point is important to make the camp success. A.Rahman says: scared about foods Kung says: I asked them about menu. Aadit Shrestha says: the topics from team presentation is already decided right ? the list sent by tommy-san Kung says: i will send you asap after i get from LOC.ok? Aadit Shrestha says: but we may add more ... if the topics are not enough A.Rahman says: thnx kung dihan@sjp.ac.lk says: I think Food are very interesting Kung says: Aadit Shrestha says: the topics from team presentation is already decided right ? the list sent by tommy-san>>>i'm not sure. dihan@sjp.ac.lk says: Because in Sri Lanka every where Chines Food centres dihan@sjp.ac.lk says: We can compare those Kung says: he said: Kung says: This is just the idea, but please design with your team. I can help and lead this team building. Let me have your comments. Tommy Xiaohui says: but i dont think there are enough time for fellows to do a detailed survey on these topics A.Rahman says: exactly, we will be busy with camp whole day long Aadit Shrestha says: it will not be a detailed survey Aadit Shrestha says: it think the team is only to make a few minutes presentation ... i guess to make it more interesting Aadit Shrestha says: and to see what people have learned from xian and share with everyone dihan@sjp.ac.lk says: Yes last camps we resent these experiances in our ast party and costume time dihan@sjp.ac.lk says: It is good, allocate time for the experiance sharing Xiaohui says: so when to give the presentations? dihan@sjp.ac.lk says: If it is ok the Aadit Shrestha says: since most of the sponsors are withdrawing the presentations ... i think we should have some time slot somewhere Aadit Shrestha says: last day would be better Aadit Shrestha says: as a summary dihan@sjp.ac.lk says: group can present it as drama type A.Rahman says: should be in the final day Xiaohui says: i also think the last day is better dihan@sjp.ac.lk says: Yes final day is good and with Costume party dihan@sjp.ac.lk says: ? dihan@sjp.ac.lk says: But before the party all are very bussy Xiaohui says: Costume party is on Aug, 29th, not the last day Xiaohui says: dihan@sjp.ac.lk ?: But before the party all are very bussy >> that is true dihan@sjp.ac.lk says: Ohh yes A.Rahman says: in that case we may need to shfit some fellow presentation on 29th, during the sponsors presentations Xiaohui says: maybe we put this just before the dinner on Aug, 30th. what do you think dihan@sjp.ac.lk says: Yes that's good Aadit Shrestha says: before dinner .. time is ok Aadit Shrestha says: but where will they give the presentation Aadit Shrestha says: we will have left the conference center by then Xiaohui says: it will take about 1 hour Xiaohui says: i think ther are two options. one is meeting room, the other is the dinner site Aadit Shrestha says: or we should do it just before the APNG Annual general meeting Aadit Shrestha says: after WG reports Xiaohui says: it is also a good time for this Aadit Shrestha says: at dinner site ... it will have to be without a projector .... just verbally ... Xiaohui says: Kung, did Tommy-san give some suggestion about this? dihan@sjp.ac.lk says: I think before Meeting is not good Kung says: No, not yet. dihan@sjp.ac.lk says: because we are in front of our most seniors dihan@sjp.ac.lk says: General meeting is very official Xiaohui says: exactly A.Rahman says: if we can manage a projector, we can do it in dinner ste Xiaohui says: by the way, i personally think the afternoon time on Aug, 30th is not quite enough for sightseeting, because the sightseeing spots are far away from the center of X'an Xiaohui says: so we had better not use that afternoon dihan@sjp.ac.lk says: Shall we take this time allocation over e-mails Xiaohui says: i agree A.Rahman says: ok Xiaohui says: i suggest we finalize this matter in the next preparation meeing Aadit Shrestha says: Shi ... u are suggesting we remove the sightseeing altogether? dihan@sjp.ac.lk says: ok dihan@sjp.ac.lk says: R u going to remove it ! No pls don't do it Xiaohui says: Aadit Shrestha : Shi ... u are suggesting we remove the sightseeing altogether? >> no. Xiaohui says: sightseeting in Xi'an is quite good Xiaohui says: but we should make an exact plan for the sightseeing Kung says: Shi, what you have done about this? Kung says: where is the place? dihan@sjp.ac.lk says: Yes it is very important, plan it with the time Start & End Kung says: do we have to buy the ticket? Xiaohui says: i sent some choices long time ago Xiaohui says: Kung : do we have to buy the ticket? >> sure Aadit Shrestha says: i guess APNG cannot be sponsoring the tickets now Aadit Shrestha says: so what we can do is take them to the place .... Xiaohui says: but i am not sure whether fellows buy tickets by themsevles Aadit Shrestha says: and bring them back Xiaohui says: Aadit Shrestha : i guess APNG cannot be sponsoring the tickets now >> i also think so Xiaohui says: quite right Kung says: how much is it? Kung says: i remember USD13? dihan@sjp.ac.lk says: I think all could bear dihan@sjp.ac.lk says: If some one don't like they may not attend A.Rahman says: i think usd 13 is afordable for all fellows Aadit Shrestha says: is this the terracotta warrior's place? Aadit Shrestha says: emperor Qin's tomb? Xiaohui says: i remember USD13? >> a little more. about 20-80USD for different places Xiaohui says: 1. Museum of Qin Terra-cotta Warriors and Horses 2. Mausoleum of the first Qin Emperor 3. Huaqing Hot Springs 4. Big Wild Goose Pagoda (Dayan Ta) 5. Xi'An City Wall 6. Forest of Stone Steles Museum 7. Shaanxi History Museum 8. Tang Paradise 9. Others: Great Mosque, Banpo Museum, etc. Xiaohui says: here is the information I sent before Kung says: we have budgeted for this at 13x50=usd650 Aadit Shrestha says: ohh already estimated .... Aadit Shrestha says: and how about transportation? dihan@sjp.ac.lk says: I think better is we can prepare average time for those sites Kung says: can you please remind and send this information to Tommy and committee by email again? Xiaohui says: fellows may go to some spots by themselves, during camp Kung says: Shi, do we need a bus? Xiaohui says: ok. i will dihan@sjp.ac.lk says: including travelling from hotel and reverse Xiaohui says: Shi, do we need a bus? >> i think so Xiaohui says: i will seng the sightseeing information again after the meeting Kung says: we have reserved the budget at USD520 for 2 ways/50 seats. Kung says: Xiaohui says: i will seng the sightseeing information again after the meeting >>> then Tommy can suggest on this. dihan@sjp.ac.lk says: pls include time factor also Kung says: Shi, do we have to inform the place (museum) in advance? Xiaohui says: i think committee should talk about the sightseeting at first dihan@sjp.ac.lk says: I think it is better if we can keep several locations with duration dihan@sjp.ac.lk says: in 7th camp I think they have adjust it according to the time Xiaohui says: do we have anything else about Logistics? everyone? A.Rahman says: nope Aadit Shrestha says: guess not dihan@sjp.ac.lk says: No dihan@sjp.ac.lk says: Shall we move to the next Kung says: ok. A.Rahman says: plz Xiaohui says: 3 Flight from Sri Lanka is changing Xiaohui says: what should we discuss about this? Kung Kung says: may be Dihan can talk about this? Kung says: dihan@sjp.ac.lk says: Yes Xiaohui says: please, Dihan dihan@sjp.ac.lk says: According to the flight schedule there is $ 200 different now dihan@sjp.ac.lk says: This is effecting all the participants from LK Kung says: 5 people from LK. dihan@sjp.ac.lk says: Yes Kung says: so, that will be diffrent usd 1000? Kung says: sorry, i mean total usd1000 for 5 people Xiaohui says: less or more? dihan@sjp.ac.lk says: more dihan@sjp.ac.lk says: If it is less it is good we could put it to camp Xiaohui says: kung, please update the budget accordinglly Kung says: already. Xiaohui says: can we move the next item? Kung says: i updated. Kung says: ok A.Rahman says: i didn't get the updated list yet Kung says: you mean budget updated? A.Rahman says: when did u send it kung? A.Rahman says: yes dihan@sjp.ac.lk says: It is 100 for partial Kung says: around 6.30 pm. Kung says: i will forward to you. dihan@sjp.ac.lk says: So the total different is 500 A.Rahman says: ok A.Rahman says: thanx Kung says: dihan@sjp.ac.lk says: So the total different is 500>>>they have deducted already. Kung says: so, diffrence is 100 for each. dihan@sjp.ac.lk says: YEs Kung says: ok, go to next? Xiaohui says: can you move to the next item now? Xiaohui says: 4 Certificate A.Rahman says: yes dihan@sjp.ac.lk says: ok Kung says: Kung, It’s good job! My final comment: Please do not distinguish fellows and general participants. Please have continuous serial number for all certificates. E.g. 2007-001. Regards, Sumith A.Rahman says: do we need to give certificates to participants also or oly fellows?? dihan@sjp.ac.lk says: pls give me 5 min for my personal I'll come pls continue A.Rahman says: only* dihan@sjp.ac.lk says: All the participants are required Kung says: you all agree with Sumith's suggest? (Y/N) Kung says: A.Rahman says: do we need to give certificates to participants also or oly fellows??>>>how about last camp? dihan@sjp.ac.lk says: Got all dihan@sjp.ac.lk says: Some participant are taking mony from offices dihan@sjp.ac.lk says: So they need this to prove their participation Kung says: so, we should follow the last camp. Xiaohui says: still i think we should distinguish fellow certificate and participant certificate however i think it is not so important A.Rahman says: then we need to design the same certificates for participnats also A.Rahman says: in place of fellow, we will have to write participants Kung says: yes. same. Xiaohui says: in place of fellow, we will have to write participants >> quite right Kung says: text is a bit diffrent. Xiaohui says: this is only diffrence between two types Kung says: "this certificate for participant/fellow" Kung says: A.Rahman says: yes Xiaohui says: so do you all agree with Sumith about the serial number? Kung says: that's fine with me. Xiaohui says: me too Xiaohui says: Rahman, Dihan and Aadit, what about your opinions? A.Rahman says: its ok i think Xiaohui says: so we will adopt Sumith's suggestion Kung says: ok Aadit Shrestha says: serial number is not a problem ... but do we need to distinguish between and fellow and particpant? dihan@sjp.ac.lk says: ok Xiaohui says: Kung, you will print these certificates ourside Xi'an. Right? A.Rahman says: ok Kung says: no Kung says: i will do it myself dihan@sjp.ac.lk says: That's Greate Kung says: i will do it in my office. dihan@sjp.ac.lk says: Thanks Kung Xiaohui says: Aadit Shrestha : serial number is not a problem ... but do we need to distinguish between and fellow and particpant? >> please check the previous chat log we just discussed it Kung says: Xiaohui says: thanks, Kung Xiaohui says: so do we have more to discuss about certificate? Xiaohui says: wait, i still think two camp chair names is OK on the certificates. what do you think? Kung says: But Shi, how about brochure/leaflet? Kung says: Xiaohui says: wait, i still think two camp chair names is OK on the certificates. what do you think?>>i m fine with both. Xiaohui says: Kung : But Shi, how about brochure/leaflet? >> actually, i think these printing materials, including certificates, can be print in Xi'an Xiaohui says: just after we arrive in Xi'an dihan@sjp.ac.lk says: But my personal One camp chair and any other dihan@sjp.ac.lk says: eg. Secratery Kung says: i put Tommy there too. Kung says: he should sign. Xiaohui says: we should print banners in Xi'an. so we can also print other materials dihan@sjp.ac.lk says: I think Tommy and one chair is enough Kung says: Xiaohui says: Kung : But Shi, how about brochure/leaflet? >> actually, i think these printing materials, including certificates, can be print in Xi'an>>but seem not easy to reach fellow to help? Xiaohui says: if possible, i think we can print by ourselves, just before camp Kung says: that's why i want him to take care only banner printing. Kung says: Xiaohui says: if possible, i think we can print by ourselves, just before camp>>not possible Shi. we have many thing to do. Xiaohui says: I think Tommy and one chair is enough >> Xiaohui says: but i think we must print most of the materials in Xi'an Xiaohui says: we cannot carry a lot of things Kung says: Xiaohui says: I think Tommy and one chair is enough >> no, i don't think so. Kung says: dihan@sjp.ac.lk says: I think Tommy and one chair is enough>>i agree Aadit Shrestha says: I think Tommy and one chair is enough >> it might be a bit unfair as both sumith and shi are chairs Xiaohui says: Aadit Shrestha : I think Tommy and one chair is enough >> it might be a bit unfair as both sumith and shi are chairs >> this is what i thought dihan@sjp.ac.lk says: oh yes in that view it is ok Kung says: Aadit Shrestha says: I think Tommy and one chair is enough >> it might be a bit unfair as both sumith and shi are chairs>>>then why not all 3. dihan@sjp.ac.lk says: I see it only in normal certificate sign dihan@sjp.ac.lk says: pls u can take final decision Kung says: ok, let's final. Kung says: if you all agree. Xiaohui says: i think there are two options: 1 only Head of Executive Committee, 2 Head of Executive Committee + two Camp chairs Xiaohui says: on the certificates Kung says: option 2. dihan@sjp.ac.lk says: 2 Aadit Shrestha says: 2 Xiaohui says: ok Xiaohui says: Kung, please NOTE that "Head of Excutive Committee" on the certificate should be "Head of Executive Committee"!! Xiaohui says: i just see Xiaohui says: "Excutive" should be "Executive" Kung says: ok.thanks Xiaohui says: if we do not have more to say about cerficates Xiaohui says: we will move to the next dihan@sjp.ac.lk says: ok Xiaohui says: 5 Keynote speaker Xiaohui says: Kung, I have sent the personal information of Prof. Xiaohong Guan and Prof. Xiaoming Li several days ago Xiaohui says: did you receive it? Kung says: yes, barry will upload it. Xiaohui says: ok. Kung says: for both prof.? Xiaohui says: yes in a single email. please check it Kung says: i have forwarded it to barry. But i did not read the bio yet. Xiaohui says: ok. what about other keynote speakers? Kung says: http://www.apng.org/9thspeaker.html Kung says: it's already there. dihan@sjp.ac.lk says: Very good work kuing dihan@sjp.ac.lk says: kung Kung says: I have just forwarded Prof. Kanchana's bio to Barry, yesterday. Kung says: he will update accordingly. Xiaohui says: good job. please update the information of Prof. Xiaohong Guan and Prof. Xiaoming Li accordinglly Xiaohui says: thanks Kung says: ok, plas go to the next item? Xiaohui says: ok Xiaohui says: what about DAW now? Xiaohui says: will we discuss DAW here? Kung says: yes. Xiaohui says: 6 Digital Archive WS Kung says: it's about lunch and tea break. Kung says: for apng participant to DAW. dihan@sjp.ac.lk says: I was not reghistered early Xiaohui says: will we pay for lunch and tea break? Kung says: it's ok Dihan. dihan@sjp.ac.lk says: Thanks lot A.Rahman says: i didn't register for DAW Kung says: DAW will not provide lunch for free. Kung says: So, you will not join DAW, Rahman? Xiaohui says: will all fellows join DAW? or only registered fellows? Xiaohui says: Kung : DAW will not provide lunch for free. >> if so, we should pay for that, right? A.Rahman says: is it a must or committe?? or for only who egistered?? Kung says: we should focus at registered fellows only. Kung says: Xiaohui says: Kung : DAW will not provide lunch for free. >> if so, we should pay for that, right?>>YES. Aadit Shrestha says: lets only count the registered people Aadit Shrestha says: if they did not register then it means they are not interested Kung says: if not what is other idea? A.Rahman says: yes Xiaohui says: but if some fellows did not register before the camp, can they join? Kung says: Aadit Shrestha says: if they did not register then it means they are not interested>>i fully agreed. Kung says: i have sent several emails about this work shop. Xiaohui says: Kung says:Aadit Shrestha says: if they did not register then it means they are not interested>>i fully agreed. >> but if they have arrived in Xi'an, can they jion? Xiaohui says: i just ask the possibilities Xiaohui says: for those fellows who did not register A.Rahman says: if they did not register then it means they are not interested>>i fully agreed. >> but if they have arrived in Xi'an, can they jion?>> should be NO Kung says: but wait. Kung says: Joohee, DAW sec. said they will close the registration on 24 Aug. Aadit Shrestha says: if people have not reigstered then i think they can join Kung says: but how about lunch preparation? Aadit Shrestha says: Kung says: Joohee, DAW sec. said they will close the registration on 24 Aug >> right then they cannot join Xiaohui says: if so, i think we should send another email for reminder Aadit Shrestha says: so if they are in DAW , we assume they are not in the conference center Aadit Shrestha says: ?? is it? Kung says: ok, i will check with Joohee again. Kung says: actually all fellows must join this workshop. Xiaohui says: i am a little confused. KUng Aadit Shrestha says: is it a must? Kung says: our camp is starting from 27-30 Aug. not 28-30 Aug. Xiaohui says: so unregistered fellows can join DAW, but they will not have lunch. AM i right??? Kung says: Xiaohui says: so unregistered fellows can join DAW, but they will not have lunch. AM i right???>>I think so. A.Rahman says: then why dont we declare that all fellows must register for DAW Kung says: Kung says: our camp is starting from 27-30 Aug. not 28-30 Aug.>>that's why i said it is a must Xiaohui says: ok. isee finally Kung says: but committee please make the decision. Aadit Shrestha says: then we can send one mail to all fellows saying that it is compulsory to join DAW Aadit Shrestha says: and give them deadline to register Kung says: 20 Aug is the deadline? Aadit Shrestha says: make it clear that it is not an option Xiaohui says: i also think so A.Rahman says: whtabout the participants then?? is it optionsl for them?? A.Rahman says: optional Aadit Shrestha says: for other participants ... i think we cannot be so strict Kung says: A.Rahman says: whtabout the participants then?? is it optionsl for them??>>we can not say it is a must to the participants. Xiaohui says: sure A.Rahman says: ok dihan@sjp.ac.lk says: yes Kung says: so, my question is apng will pay for lunch and tea break for fellows and participants? A.Rahman says: do we have any budget for this?? Aadit Shrestha says: kung... we have to pay in advance or we pay later? Aadit Shrestha says: after the event? Kung says: if not we (apng) will have to go out of venue to have lunch outside. Xiaohui says: that is not convinient Kung says: we have to guarantee the number of participant to LOC. Xiaohui says: i think we should have lunch with APAN Kung says: then they will charge us after the camp. Aadit Shrestha says: ok we can see it in 2 ways Kung says: it's depending on our budget. Aadit Shrestha says: 1. we can assume that those who do not attend DAW are not in conference center ... so they will have lunch outside on their own Xiaohui says: Kung, how much for one person? Aadit Shrestha says: 2. we must tell everyone that DAW is a must Kung says: same. Kung says: wait. Kung says: about usd28 per head. Kung says: lunch and break. A.Rahman says: then its a matter of another 1500USD Xiaohui says: quite right Kung says: A.Rahman says: i c our budget is increasing day by day A.Rahman says: can we afford it?? Aadit Shrestha says: this amount is not already added in our budget? Aadit Shrestha says: for fellows who have registeres? Aadit Shrestha says: registered* Kung says: ok, good news is i deleted about USD24xx (technology facilities) Sumith added it in the final budget file. i think he got this from old quotation from LOC. Xiaohui says: good Kung says: anyway i have updated it in the final budget i sent you today. A.Rahman says: fine Kung says: Aadit Shrestha says: this amount is not already added in our budget??>>>NO. A.Rahman says: kung, i got it now A.Rahman says: downloading Aadit Shrestha says: i think let us ask tommy san's opinion about this Kung says: we never known that DAW will not provide lunch and tea for us. Aadit Shrestha says: whether make DAW a must for all fellows Kung says: if we would like to have it we need to pay. Aadit Shrestha says: if he says yes .... then we ask everyone to register Xiaohui says: Aadit Shrestha : whether make DAW a must for all fellows >> i think so according to our plan Aadit Shrestha says: if he says optional then APNG only pays for those who register Kung says: A.Rahman says: kung, i got it now>>good. Aadit Shrestha says: whether make DAW a must for all fellows >> i think so according to our plan >> but what about finances? dihan@sjp.ac.lk says: Others can go for shopping and have their meals using own money dihan@sjp.ac.lk says: Aadit Shrestha says: dihan@sjp.ac.lk says: Others can go for shopping and have their meals using own money >> that is what i meant earlier when i said we assume they are not in conference center Aadit Shrestha says: thank u for putting it explicitly dihan Aadit Shrestha says: Kung says: one point from me is we charged USD100/USD50 for general participants. that's mean we included DAW, right? Xiaohui says: but we pay for their accomodation because they are joining camp activity Aadit Shrestha says: one point from me is we charged USD100/USD50 for general participants. that's mean we included DAW>> i am not sure .... have they reigstered in DAW? Kung says: we never informed them that lunch and tea are not providing. Kung says: Aadit Shrestha says: one point from me is we charged USD100/USD50 for general participants. that's mean we included DAW>> i am not sure .... have they reigstered in DAW?>>NO. Kung says: but according to APNG schdule, DAW is included. Xiaohui says: Aadit Shrestha : one point from me is we charged USD100/USD50 for general participants. that's mean we included DAW>> i am not sure .... have they reigstered in DAW? >> iam not sure either. please ask Tommy-san for clarification Aadit Shrestha says: Kung says: but according to APNG schdule, DAW is included. >> yes that is right dihan@sjp.ac.lk says: Better asked them to register before 24th dihan@sjp.ac.lk says: Others can go for shopping Aadit Shrestha says: dihan@sjp.ac.lk says: Better asked them to register before 24th >> have we informed them that separate registration is required Kung says: Dihan, i think it is too late to prepare the logistic. dihan@sjp.ac.lk says: If we can promote shopping we may save money Xiaohui says: Kung : but according to APNG schdule, DAW is included. >> but i do not think we need pay for their lunch Kung says: if so, we can inform them via email for clarification. Aadit Shrestha says: but according to APNG schdule, DAW is included. >> but i do not think we need pay for their lunch >> but Shi ... when we say registration for an event ... that also includes lunch right? A.Rahman says: but according to APNG schdule, DAW is included. >> but i do not think we need pay for their lunch>> they may give a bill because during registrations we told lunch is incuded dihan@sjp.ac.lk says: So we can put a deadline for that and close the registration and no food for those slots Aadit Shrestha says: the difficult thing here is .... how to say ... there will be no lunch for you if you do not register for DAW Xiaohui says: however, please ask Tommy-san and Sumith for clarification at first A.Rahman says: So we can put a deadline for that and close the registration and no food for those slots>> we should ask everybody to register and lunch will be given Aadit Shrestha says: Xiaohui says: however, please ask Tommy-san and Sumith for clarification at first >> yes this is a good idea dihan@sjp.ac.lk says: We can limit lunch payment amount mach with DAW Aadit Shrestha says: i think we are stuck here Kung says: OK, then. could you please brief again about DAW? What will be finalized with Fellows and General participants. Kung says: or, have to finalize with Tommy first? Xiaohui says: i think so Aadit Shrestha says: better to finalize with tommy san first kung Xiaohui says: then please inform all participants about that Aadit Shrestha says: and please talk about DAW+related finance of lunch situation Aadit Shrestha says: and please talk about DAW+related finance of lunch situation >> with tommy san and sumith i mean Kung says: ok. Aadit Shrestha says: i am surprised how did this thing did not come up before Aadit Shrestha says: we had so many meetings Xiaohui says: i thought we did not join APAN workshop before Xiaohui says: am i right? Aadit Shrestha says: yes shi A.Rahman says: yes Kung says: Aadit Shrestha says: i am surprised how did this thing did not come up before>>we have talk before Aadit. Xiaohui says: so we have finished all items in the agenda. do you have anything else to discuss here?? Kung says: but never finalized since budget is not enought. Aadit Shrestha says: ok kung Xiaohui says: that is true, kung A.Rahman says: still it is unsolved Xiaohui says: if there are no more to discuss, dihan@sjp.ac.lk says: I have one propose to take group photo Aadit Shrestha says: group photo?? Kung says: after the camp end? Xiaohui says: what do you mean by that? dihan Aadit Shrestha says: cmon ... we do lots of group photos ... Aadit Shrestha says: before ... in between and after .. dihan@sjp.ac.lk says: Normally we take group photoes in costume party A.Rahman says: is it everybody in one frame?? dihan@sjp.ac.lk says: Yes Aadit Shrestha says: ok ... we can ask for a volunteer photographer from LOC Aadit Shrestha says: on final day? dihan@sjp.ac.lk says: I also willing to take but arrangement is required Xiaohui says: on any day during the camp Kung says: i can take a photo for you all. dihan@sjp.ac.lk says: While shifting lunch or any time Xiaohui says: Aadit Shrestha says: u must be in it too Kung says: it's ok. dihan@sjp.ac.lk says: We have to inform all the time for all that's we required Kung says: then we can ask hotel staff. dihan@sjp.ac.lk says: Participants to take part dihan@sjp.ac.lk says: Ok I'll do it dihan@sjp.ac.lk says: I'll find place and inform you dihan@sjp.ac.lk says: After starting the camp dihan@sjp.ac.lk says: Last time I try to take In fron of Engineering faculty A.Rahman says: do we need to arrange camera for that?? A.Rahman says: i think we need a better camera for that dihan@sjp.ac.lk says: I think is so good Xiaohui says: i think many fellow will carry cameras Xiaohui says: we can find a good camera then dihan@sjp.ac.lk says: Don't take this as must dihan@sjp.ac.lk says: But if we can it is good Xiaohui says: A.Rahman says: actually it should be taken Xiaohui says: ok. how about next meeting? i suggest Aug, 18th. do you agree? A.Rahman says: ok Kung says: i will try to take a vdo camera too. dihan@sjp.ac.lk says: Very good Aadit Shrestha says: agreed Xiaohui says: fine Kung says: agree. A.Rahman says: fine dihan@sjp.ac.lk says: We have only 1 saturday before camp Xiaohui says: Next Meeting: Saturday, 18 August 2007 Japan and Korea (GMT+9:00): 20:30pm Taiwan, China, Malaysia and the Philippines (GMT+8:00): 19:30pm Thailand (GMT+7:00): 18:30pm Bangladesh (GMT+6:00): 17:30pm Sri Lanka (GMT+5:30): 17:00pm Nepal (GMT+5:45): 17:15pm Pakistan (GMT+5:00): 16:30pm Venue: Yahoo Messenger